Professional relationships with Regent transcend traditional management services. We engage a personal approach to the business relationship we establish with the Board of Directors and on-site management team that is both collaborative and comprehensive.
Our financial management services are provided with a spirit of advocacy and partnership. We know from experience that if the Association and Management share a common vision and are united in their goals, both parties will benefit and flourish.
Regent chose VMS as its property management software in 2013 after months of research and due diligence. By selecting Regent as your financial management partner, your on-site personnel will have access to VMS, the most technologically advanced and comprehensive property management tool available. Since implementation, our experience has been so positive we are now partnering with Team Soft Solutions, the developer of VMS, to make this product available to self-managed Associations.
As your financial manager, the business relationship we establish with the Board of Directors and on-site management will be engaged, interactive and in-depth. As you govern your community, Regent will support you every step of the way.
We also recognize that over time your Association’s needs may change. As your needs change, we will adapt our services to accommodate your changing needs.
A key component of our relationship is financial reporting. In addition to the customary VMS reports, we have developed a portfolio of enhanced analytic reports that present historic and current data in a format that makes it easy for the Board of Directors to forecast budgets, evaluate trends, make decisions and analyze the effects of those decisions. This reporting, which is fully integrated with VMS, is easily accessible through a dashboard and has one-click drill down capability.
Expense and Variance Reporting
Monthly Reserve Status Report
Special Assessment Accounting
Delinquency Status Report
Three Year Budget Comparison Report
We recognize and understand that each community is operationally unique, which is why Regent offers a wide array of back office services, yet affords the Association the flexibility to tailor our services to fit the needs of its community. As your operations department, Regent will customize the services we provide to your Association, to include all, one or more of the following:
A/R | A/P
Assessment Invoicing | Mailing Services
e-statements | Digital Notifications
ACH Registration and Processing
Regent will facilitate the initial set-up of your Association and homeowner database within VMS. Thereafter, our experienced and dedicated staff will provide training and ongoing support. Regent will provide up-to-date instructions and documentation necessary to keep your management team on the leading edge. Access to information, prompt answers to your questions and a dedicated single point of contact are provided by Regent. Working with your Regent representative is as if we were in the same office.
Board & Committee Orientation
Archived Record Storage
Property Module Support
Web Portal | Website Management
Hardware | Software Support
The full complement of VMS Property Management Modules will provide your on-site personnel with all the tools necessary to effectively and efficiently govern your community.
Manage Digital Documents
Historical Record of Modifications
Merge and Letter Creation
Resident Review via Portal
Online Committee Approval
Organize and Manage Critical Tasks
Ensure Accurate and Timely Completion
Task groups for Improved communication
Registration of Resident Information
Automated Homeowner Notifications
Automated Date Sensitive Notifications
Direct Account Fines to A/R
Separate Account Ledgers
Online Review & Response via Portal
Mobile Compliance App - Google Pins
A/P Submittal Invoice to Voucher
Digital Document Attachments
Historical Unit Records
Vendor Insurance Expiration Alerts
Pending, Open and Closed W/O's
Deep Industry Knowledge
Regent has been a trusted fiduciary of Homeowner Associations since 1966. Our experienced staff provides financial fortitude and accountability, fiscal responsibility, and attention to detail in protecting the assets of your Association.
Data Security and Protection
The Association Data is Digitally and Physically Secure. Access your database using the VMS 2.0 application via a secure VPN connection from your location to a secure data center. Utilizing state-of-the-art technology and industry standard best practices, we keep your sensitive data secure and fully encrypted. Nightly backups and archive ensure your data is available and recoverable.
VMS is not just a single program, but a suite of management tools including everything from accounting, compliance, collections, and delinquency control, to interactive web modules allowing residents, property managers, board members and vendors to interact and communicate in real time.
THE REGENT RELATIONSHIP
Escrow | Collections
Consulting | Support Services
Available VMS Modules:
Comprehensive Reporting Tools
Property | Resident Management
VMS Software Developer
Secure Data Management & Storage
Custom Reporting Options
Regent Software Support
24/7 Online Access:
Private Account Web Portal
Online Payment Options
24/7 Online Access:
Director Level Web Portal
Real Time Reporting
Compliance Committee Review
Architectural Committee Review
Online Invoice Review & Approval
180 S. Prospect Avenue Suite 200
Tustin CA 92780
Our Phone No.